Tuesday, February 22, 2011

chart of accounts :: farm financial backbone

I get to track finances with Quickbooks. Does it also tracks depreciation for taxes? My favorite thing is looking at income pie charts versus expenses pie charts. I need to make 2k this year to break even with initial capital purchases from last year; the tractor, irrigation system, and implements have projected life spans of 20 years. I hope that selling eggs as value added in CSA shares will pay for the cost of the chicken food... 100 $/month! Below is the chart of accounts that my mother and I put together; let me know if you want a copy.


Account Type Balance Total Description Tax Line
Professional Fees:Accounting Expense
Accounts Payable Accounts Payable Unpaid or unapplied vendor bi
Accounts Receivable Accounts Receivable Unpaid or unapplied customer
Accumulated Depreciation Fixed Asset Accumulated depreciation on e
Income:Collective Income:Acreage Lease Income Lease of Acreage 1 acre Schedule F: Sales of livestock/product rais...
Advertising Expense
Ask My Accountant Other Expense Transactions to be discussed
Insurance Expense:Auto Expense
Truck & Equipment O&M:Auto Maintenance Expense Schedule F: Repairs and maintenance
Bank Service Charges Expense Bank account service fees, ba Schedule F: Other farm expenses
Building Repairs:Barn Expense Repairs to barn
Livestock - WSDA:Bedding Expense Bedding misc poultry supplies
Value Added:Bowen Apiary Cost of Goods Sold Honey Sales
Building Repairs Expense
Buildings/Land Fixed Asset
Professional Fees:Business Licenses and Permits Expense Business licenses, permits, a Schedule F: Other farm expenses
Professional Fees:Certifications Expense
Income:Collective Income Income
Office Expense:Computer and Internet Expenses Expense Computer supplies, off-the-sh Schedule F: Other farm expenses
Professional Fees:Consulting Expense
Cost of Goods Sold Cost of Goods Sold Costs of items purchased and
Income:Collective Income:Cover Crop Income
Ground Applications - WSDA:Cover Crop - WSDA Expense Schedule F: Chemicals
Bank Service Charges:Credit Card Fees Expense
Income:CSA Income Income CSA Income Schedule F: Sales of livestock/product rais...
Production - WSDA:Cultivating, Spreading - WSDA Expense Payment to other individuals
Value Added:Custom Aslan's Bags Cost of Goods Sold Bags
Delivery Expense Delivery
Depreciation Expense Expense Depreciation on equipment, bu
Equipment/Machinery:Desk Jet Printer Fixed Asset
Equipment/Machinery:Discer Fixed Asset
Professional Fees:Education Expense classes & books
Income:Eggs Income
Travel & Entertainment:Entertainment Expense
Truck & Equipment O&M:Equipment Maintenance Expense Schedule F: Repairs and maintenance
Equipment Rental Cost of Goods Sold Vehicles, machinery and equip Schedule F: Rent/lease vehicles, equip.
Equipment/Machinery Fixed Asset ] Furniture and equipment with
Production - WSDA:Farm Consultant - WSDA Expense Recommendations by outside so
Farm Supplies Expense Misc farm supplies
Ground Applications - WSDA:Fertilizers and Lime - WSDA Expense Fertilizers and lime purchase Schedule F: Fertilizers and lime
Income:Collective Income:Fertlizer & Lime Income
Bank Service Charges:Finance charge Expense
Income:Food Stamps Income Government program payments r Schedule F: Agricultural program payments
Freight and Trucking Expense Amounts paid for freight or t Schedule F: Freight and trucking
Equipment/Machinery:Fridge Fixed Asset
Fuel Tax Credits and Other Inc. Income Other income including gasoli Schedule F: Other farm income
GA.PAC Bank 0 Aaron's personal checking acc
GaPac Business 011 Bank Business Checking account
Utilities:Garbage Expense
Truck & Equipment O&M:Gasoline, Fuel and Oil Expense Gasoline, fuel or oil used fo Schedule F: Gasoline, fuel, and oil
Value Added:Gothberg Farms Cost of Goods Sold
Livestock - WSDA:Grain - WSDA Expense Feed, Grain by weight Schedule F: Feed purchased
Grant Dept of Agriculture Income Grant received for organic fa
Equipment/Machinery:Green Easy Precision Garden See Fixed Asset Earth way seeder
Ground Applications - WSDA Expense Applications to Soil, fertili Schedule F: Chemicals
Insurance Expense:Home Owners Expense
Income Income
Insurance Expense Expense Insurance expenses Schedule F: Insurance, other than health
Interest Expense Expense Interest payments on business Schedule F: Interest expense, other
Interest Income Other Income
Inventory Asset Other Current Asset Costs of inventory purchased
Equipment/Machinery:Irrigation System Fixed Asset
Landscaping Expense Flower garden
Professional Fees:Legal Fees Expense
Insurance Expense:Liability Insurance Expense
Livestock - WSDA Expense Poultry
Travel & Entertainment:Meals Expense
Livestock - WSDA:Medical/Vacci. Treatment - WSDA Expense Medical records, vaccination
Building Repairs:Milk Barn Expense Milk Barn/Produce stand
Advertising:Networking Expense
Ground Applications - WSDA:Non WSDA/OMRI Approved Expense Requires verification, custom
Office Expense Expense Office supplies expense Schedule F: Other farm expenses
Office Expense:Office Supplies Expense Paper, tape, etc.
Equipment/Machinery:Old Tiller Fixed Asset Tiller was purchased for part
Opening Balance Equity Equity Opening balances during setup
Organic Production - WSDA Expense Any item that results in orga Schedule F: Seed and plants purchased
Other Income Other Income
Owner's Contribution Equity Purchases paid by owner perso
Owners Draw Equity - Monies taken out of the busin
Owners Equity Equity Monies invested in the busine
Payroll Expenses Expense Payroll expenses Schedule C: Wages paid
Payroll Liabilities Other Current Liability Unpaid payroll liabilities. A
Equipment/Machinery:Pneumatic Spreader Fixed Asset Push pneumatic spreader
Ground Applications - WSDA:Post Harvest Materials - WSDA Expense materials used on crop after Schedule F: Fertilizers and lime
Office Expense:Postage Expense
Equipment/Machinery:Potatoe Plow Fixed Asset vendor misrepresented the abi
Livestock - WSDA:Poultry Infrastructure Expense Enclosure, Troughs, etc
Livestock - WSDA:Poultry Purchases - WSDA Expense Cost of chickens
Equipment/Machinery:Precise Scale Fixed Asset 50# Precise Scale
Income:Produce Sold Aaron Income Produce Sold Aaron
Produce Supplemental Cost of Goods Sold Supplemental Produce to round
Production - WSDA Expense Cultivating, weeding costs
Professional Fees Expense Payments to accounting profes Schedule F: Other farm expenses
Utilities:Puget Sound Energy Expense
Purchase Orders Non-Posting Purchase orders specifying it
Rent Expense Expense Rent paid for company offices Schedule F: Rent/lease land, animals
Repairs and Maintenance Expense Incidental repairs and mainte Schedule F: Repairs and maintenance
Equipment/Machinery:Rototiller Maschio Fixed Asset Maschio 18023 A120 SN#707497
Sales Orders Non-Posting Orders from customers to be f
Sales Tax Payable Other Current Liability
Organic Production - WSDA:Seeds & Plants Purchased - WSDA Expense Seeds and plants purchased fo Schedule F: Seed and plants purchased
Advertising:Signage Expense Logo
Small Tools and Equipment Expense Purchases of small tools or e Schedule F: Other farm expenses
Office Expense:Computer and Internet Expenses:Software Expense Software
Ground Applications - WSDA:Soil Amendments - WSDA Expense Manure, compost Schedule F: Fertilizers and lime
Production - WSDA:Soil/Tissue Analysis Expense Costs
Ground Applications - WSDA:Soil Amendments - WSDA:Starter Expense Starter
Storage and Warehousing Expense Amounts paid to store farm co Schedule F: Other farm expenses
Supplies/materials Cost of Goods Sold twist ties
Utilities:Telephone Expense
Equipment/Machinery:Tiller Fixed Asset 0
Equipment/Machinery:Tractor Yammar - YM2420 + misc Fixed Asset Yammar - YM2420
Travel & Entertainment:Travel Expense
Travel & Entertainment Expense
Truck & Equipment O&M Expense Fuel, oil, repairs, and other Schedule F: Car and truck expenses
Undeposited Funds Other Current Asset -Funds received, but not yet d
Utilities Expense Water, electricity, garbage, Schedule F: Utilities
Equipment/Machinery:V-Ditcher Fixed Asset Equipment for digging ditches
Value Added Cost of Goods Sold
Income:Value Added Income Cheese, Honey,
Visa Business 0894 Credit Card 0 Business Credit Card
Income:Water Income Water for subleased acreage
Equipment/Machinery:Water Washing Station Fixed Asset Water washing station
Equipment/Machinery:Well Fixed Asset For irrigation
Equipment/Machinery:Wheel Hoe Fixed Asset Wheel hoe Valley Oak Tool Co.

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